COVID-19 Updates from the Lead Employer:


Guidance regarding COVID-19 is changing regularly and here at the Lead Employer we continue to update our communications to ensure that we are reflecting current government guidelines. Here you will find our latest FAQs for both trainee colleagues and Host Organisations, details on completing risk assessments and how to report absence. If you feel you have a query that is not answered by our FAQs please send us a message directly via our Submit Your Query portal (details below). 



You may also find the following links useful:

Public Health England Guidance

Government Guidance






Vaccination is one of the most effective defences against COVID-19 and as an NHS colleague you have been prioritised to receive the vaccine.


Vaccinations will be undertaken locally via your Host Organisation. NHS/I advice for trainees who have rotated in February, and have already received one vaccine dose, is to return to the original vaccination site for the second dose where possible and practical. In exceptional circumstances, for example: having moved a large geographical distance, then trainees should take a vaccine blue card with them to inform and facilitate having the second vaccine at their new host trust or local vaccine hub.


We understand there may be some colleagues who are hesitant to take up the offer of the vaccination and a range of support is available to you through your Host Organisation and also through StHK Lead Employer that could help you make your decision. NHS organisations are working closely with staff to ensure appropriate support and confidential advice can be provided as may be required in these circumstances including 1:1 conversations with line managers and ask that you take the time to have this important conversation when approached by your Host Organisation.


Please note that we are on hand to support you and answer any questions you may have, please contact us on 


We would also like to remind you of the confidential advice and support available through our Health, Work and Wellbeing department. 




Below, Lead Employer Medical Director – Professor Andrew Rowland talks about the part immunisations play in helping us to get out of the pandemic:







Take a minute to watch the below and hear why colleagues at StHK are taking the vaccine:








FAQs and Guidance


We have collated a list of FAQs based on your queries, alongside guidance for those who are clinically vulnerable. 


Trainee FAQ’s last updated  30th July, 2021

Host FAQ’s last updated 30th July, 2021



Submit Your Query


In order to collate the most up to date queries,  we are asking that you send us any  questions you may have regarding COVID-19 via our online form.




Risk Assessments: 


Please find below a risk assessment which should be carried out by hosts in conjunction with trainees.


To access the Risk Assessment, please click here.



Tips for E-Form Risk Assessment Completion


Ensure you are connecting via an N3 connection e.g. you are using an NHS enabled laptop or PC.

  1. The Host Name should be the name of the person who is undertaking your risk assessment.
  2. The host email should be the email address of the person undertaking your risk assessment.
  3. Please retain the acknowledgement email you will receive once you have submitted your part of the form, this contains your user name and password which will enable you to access the form at any point following completion.


We have also put together some guidance which you can access below:


Risk Assessment Guidance


Once completed the risk assessment form should be sent to the LE Case Management inbox: to be added to the trainees personal record.





Reporting absence due to self-isolation or COVID-19


Trainees should report their absence to their host organisation as they would do normally via local absence reporting procedures. Host Organisations must then record this period of self-isolation or COVID related sickness absence on ESR – this will ensure that the Lead Employer are aware of any such absences and appropriate support can be offered as required. 


Please take a look at the following document for details on recording absences via ESR.




Health, Work and Wellbeing


We understand that it is vital for our colleagues to feel that they have access to the latest support regarding health and wellbeing during this time. Please see below some links you may find useful:


Helping you manage your own health and wellbeing whilst looking after others NHS Our People


For access to the Employee Assistance Programme EAP – Insight Wellbeing at work, 24hr confidential helpline 0300 131 2067 or log into the Employee portal at Insight EAP


Confidential Staff support line can be found at 0800 069 6222 or Text FRONTLINE to 85258 or at Support Lines and Bereavement at work help line 0300 303 4434


There are also some great apps available to help support your mental health and wellbeing and some are even offering discounted subscriptions for NHS employees:


Headspace: Headspace is a science-backed app in mindfulness and meditation, providing unique tools and resources to help reduce stress, build resilience, and aid better sleep.
They are offering free access to all NHS staff with an NHS email address until 31 December Headspace


Unmind: Unmind is a mental health platform that empowers staff to proactively improve their mental wellbeing. Using scientifically backed assessments, tools and training you can measure and manage your personal mental health needs, including digital programmes designed to help with stress, sleep, coping, connection, fulfilment and nutrition.


They are offering free access to NHS staff until the end of December 2020.  Unmind


We’ve also provided useful tips for managing everyday life, self-isolating and managing work demands during the COVID-19 outbreak. Click here to read more.

We would also like to share some really useful websites that are continuing to providing up to date guidance and advice on coping with stress during this time.


Hub of Hope – National database of Mental Health support – find help in your area



World Health Organisation